Services
If you’re looking for a firm that will focus on your individual needs, and always treat you like a client who matters, look no further. I offer a full range of professional services to give you the individual attention that you deserve.
I will thoroughly and conscientiously study your personal situation, and tailor my advice to your specific needs.
Expectations of our clients
We select our clients on two important criteria. First, we expect our clients to be open, honest and responsive in communication. Second, we prefer to work with clients who view our partnership as a collaboration, where our challenges and successes are shared. Unlike transactional relationships, we’d rather work with you than for you. Having said that, we understand some people just want a transactional relationship, and that is OK too.
Let’s work together to develop and implement a comprehensive, proactive and responsive plan for your future!
Bookkeeping/Write-Up
Our fixed rate bookkeeping service is designed to handle all your daily financial record keeping, accounts payable, accounts receivable as well as your month-end accounting needs. This will reduce the need for an in-house bookkeeper, saving your company time and money. At the end of the year your financial records will be ready for your tax return preparation, saving you tax dollars through better tax planning.
Services Include
- Bank and Credit Card Reconciliation
- Posting all bank transactions
- Review and adjust monthly inventory counts
- Prepare Sales Tax Returns (if applicable)
- Managing your Fixed Asset record keeping
- Financial Reports
- Profit and Loss (Income Statement)
- Balance Sheet
- Statement of Cash Flows
- General Ledger
- Accounts Receivable/Accounts Payable
- Prepare your financial records for end of year tax preparation
Benefits Include
Did you know that hiring a bookkeeper for your small business could actually save you money? Making mistakes add up, especially if those mistakes result in an audit or even bankruptcy. Plus, 30 percent of small businesses fail within two years and it’s because their expenses outweigh their profits. Yikes! So, it’s clearly important to keep an accurate book—and what better way to do that than by hiring a professional bookkeeper?
There are so many benefits to hiring a bookkeeper for your small business. We’ve listed the top 8 reasons here:
- DEDICATE YOUR TIME TO YOUR CORE BUSINESS
As the founder of your small business, it’s best to stick with what you’re good at. Unless you’ve founded a small accounting business, chances are your strengths lie in other areas… And those other areas need your full attention.
There’s no better way to free up your time so that you can focus on what you’re best at than by leaving the financials in the hands of a capable bookkeeper. With the time that you aren’t spending floundering on your books, you’ll have time to devote to strategy, marketing, funding, and other key areas that require your focus. You’ll have peace of mind knowing that your books are accurate and real reports to show you your profit and loss and other key reports to help you grow your business.
- IMPROVE YOUR WORK-LIFE BALANCE
As a solopreneur or founder of a small business you’re busy, busy, busy! There’s so much to do and while being a hands-on business owner is crucial to any business’ success, you still need some time at the end of the day or week for yourself and your loved ones. No matter how great of a multitasker you may be, every person needs balance in order to stay healthy and not burn out.
Burn out is a serious risk for entrepreneurs and as much as you may think that you can do it all, at some point the stress will catch up with you and your business will suffer. So, if you want to see your business grow, don’t forget to make some “me time” Letting a bookkeeper handle the finances will take a huge load off your shoulders!
- TWO HEADS ARE BETTER THAN ONE
Of course, you’ve got a handle on your business—you rock and we don’t doubt it! But it never hurts to have a second set of eyes to help catch mistakes, catch things that the first set of eyes might have missed, or to give a fresh perspective on the state of your business.
A bookkeeper won’t just put the financials in order; they’ll also run reports that show how you’re really doing each month, where the funds are going, and how your efforts are paying off. By having a professional crunch those numbers, you’ll be able to get the big picture and ensure the growth of your business.
- AVOID THE MONOTONY
We’re sure that your business lights a fire in your soul that motivates you every day, but it’s still hard to imagine that the financial aspects of your business are what get you out of bed in the morning. You likely have no passionate feelings about excel spreadsheets full of numbers or keeping track of payroll. That’s ok! Because your bookkeeper actually enjoys those tasks!
It makes sense to hand over your financials to someone who really does get excited about numbers. Not only will you benefit from not being dragged down by a task you don’t like and haven’t been particularly trained for, but you’ll also be able to pump twice as much enthusiasm into your business; your own, uninterrupted enthusiasm plus the energy from your passionate numbers’ person. It’s definitely win:win.
- GET EVERYTHING PAID ON TIME
Did you know that if you miss a bill or forget to pay something important, it will significantly impact your business credit? Uh oh! Between meetings with clients, troubleshooting daily issues, and focusing on the future of your startup, it’s quite likely that things fall through the cracks along the way.
Often bills that need to get paid are forgotten. Avoid the stress of late bills by putting a bookkeeper in charge! And what about collections? You don’t want to forget to collect your money, do you? Your business can’t afford to let money matters slip. With the help of a reliable bookkeeper, you can rest assured that everything is paid on time and you can get back to doing what you love—running your small business.
- TAKE THE HASSLE OUT OF TAX TIME
Even if you’ve finally figured out payroll and you’ve got a system down for outstanding invoices, when it comes to filing your business taxes you definitely don’t want to make a mistake. Based on the type of business structure you’ve created for your startup, you’ll have many tax requirements, HST payments, and other filings. This can be a major point of stress for many business owners!
The first great thing about working with a bookkeeper throughout the year is that when it comes to tax season, everything will already be organized. This is HUGE in terms of stress management! Your bookkeeper will have already won most of the battle by keeping your books in tip top order.
Secondly, as for your final tax details, a bookkeeper is a pro; they’ll know what tax credits are available to you and how to optimize your tax filing for the best possible results. It’s ideal to find a bookkeeper who can handle your taxes in addition to payroll and other financial issues for full peace of mind and no headaches.
- KEEP YOUR CASH FLOWING
Late payments are a problem for many small businesses, and that’s true for your own clients who owe you money. This can put a serious damper on your cash flow. Often your clients will have outstanding invoices and these can start to really drag your business down.
Seeing as you’re so busy, you may not realize that there are late payments infringing upon the cash flow you need to keep your startup running smoothly. But having a bookkeeper working for you will help you stay on top of these issues.
Your bookkeeper can send out reminders to make sure your cash flow remains optimal and, bonus, this will look good if you ever decide to seek out funding because you can show a positive cash flow that you might not have been able to show without that financial help.
- KEEP COSTS DOWN
Although it may seem logical to do everything yourself to save money, that’s not actually the truth of most small business dealings. In fact, a professional bookkeeper actually saves you money because there’s a reduced level of risk from human error, lack of knowledge, missed payments, tax obligation due dates, and delayed accounts receivable.
As we’ve all heard before; time is money. You need to be smart about how you choose to use your time. The time you spend on your books could be used instead towards bringing in more clients, delivering excellent customer service, and bringing in the revenue to see the growth you want.
Plus, there are many options for hiring a bookkeeper and rather than bringing someone on payroll full- or part-time, a freelance bookkeeper can be very cost effective. When you outsource your bookkeeping to a professional who is themselves a business owner, you don’t have to pay payroll taxes, sick leave, vacation, etc. that you would have to pay when hiring an in-house employee keeping your costs down even more!
Outsourcing your bookkeeping is quite possibly the smartest step that a small business owner can take towards their overall business success. From saving time and money, to focusing on your expertise, and increasing cash flow, a bookkeeper makes good business sense for your startup. Here at the Number Works we’re always excited to help out small business owners. We would love to get behind your success. If you have any questions, please don’t hesitate to contact me today!
Business Consulting
As a true business partner, I am available to help you deal with any business problem or opportunity. I stand ready to engage in business consulting projects to help you make the right decisions for the future of your business. Whether you face questions related to expanding, selling or restructuring your business, I have the necessary business acumen and analytical capabilities to help you make the right decisions.
Business Entity Selection
The business entity—LLP, LLC, sole proprietorship, partnership, corporation, etc.— that you select for your business has enormous financial and tax implications. It is important that you make the right decision. I can explain each choice and its implications. As your business grows and changes, the type of business entity you choose may need to change also.
Financial Coaching
A financial coach’s role is to help clients work toward developing positive behaviors that increase their financial wellbeing and motivation to improve their personal finances. Financial coaches understand a client’s current situation through empirical analysis of their finances; uncovering their goals; defining clear objectives; prioritizing steps; providing education, guidance, and accountability; and supporting clients to work toward a state of financial wellness and security. Throughout the process they provide a safe, nonthreatening forum for clients to answer questions about their finances. A financial coach is not an investment adviser, as defined by the Securities & Exchange
Commission (SEC). Investment advisers are defined as persons or firms that are “engaged in the business of; providing advice to others or issuing reports or analyses regarding securities.” To remain in compliance with SEC licensing requirements, financial coaches should not provide investment advice.
If you require a guiding hand to understand and improve your financial situation, call to schedule a no cost meeting today.
Financial Analysis
When a business is able to undertake strong financial analysis, it opens up new opportunities to improve management, planning and decision making. Financial analysis provides the numbers to support, reject or contemplate a course of action. Prospective analysis can show how situations may evolve under various scenarios, providing a new dimension to decision making. I am ready to provide this type of financial analysis to support the continued prosperity of your business.
Management Advisory Services
My Management Advisory Services focus on improving the efficiency and effectiveness of your business and its operations. I can provide support in business planning, mergers, acquisitions, and other advisory support. Contact me to learn about the full range of services I provide.
Part-Time CFO Services
Growing businesses often reach a point where they need professional financial advice, but can’t afford a full-time CFO or controller. If you’re fortunate enough to be in this position then we have the perfect solution for you. Our Part-Time CFO service gives you a professional financial manager who orks with you to help guide your business to success. The cost of hiring a full-time CFO can range from $60,000 to over $100,000 per year plus bonuses and benefits. Our Part-Time CFO services provides you with experienced support at a small fraction of that cost.
Here’s what you get with our Part-Time CFO services…
- More time to focus on new services, new customers and other core business issues.
- Better understanding of the financial side of your business. You have less surprises and more control over the money.
- Improved decision-making capabilities from clearly seeing the hard and true numbers of your business.
- A readily available sounding board to help you with those tough business decisions and help you clarify your business plans.
- The comfort from knowing that a professional is overseeing, protecting and constantly improving the financial side of your business.
- A professional who establishes strong financial controls in your business to reduce employee theft and increase profits.
- Training and managing your accounting staff.
- Improved quality and timeliness of financial information.
- Budget preparation and monitoring.
- Profitability analysis by service or product line.
- Tax saving strategies.
- Trend analysis.
- Assistance in defining long-range plans and the quantification of goals.
- Cash management.
- Liaison with bankers, attorneys, vendors, insurance agents, etc.
- Assistance in obtaining financing from banks, including assistance with negotiations.
- Review/negotiation of insurance policies.
- Development of company accounting procedure manuals.
- Analysis of equipment purchases, expansions, etc.
- Mergers and acquisitions assistance
- Custom designed collection policies and procedures
If you’d like to learn more about our Part-Time CFO Services please call or email to set up a free consultation.
Payroll Services
Are you spending too much time and money handling payroll? As a small business owner, you may be tired of doing data entry, remembering tax deadlines and completing yearly worker’s compensation audits. Why waste precious time and energy learning how to do payroll, when you can rely on Sands Business Management as your payroll expert?
We know the importance of reliable support, government compliance and ease of use of payroll services for the small business owner. We work with you to save you time and money with your payroll processing. Experts in payroll technology, Sands Business Management provides direct deposit services, online access to important payroll documents, government compliance and quick access to vital financial reports at an affordable cost.
Sands Business Management payroll services meets your needs as an employer by offering:
- Direct deposit for all employees, as well as online access for these employees to their own paystubs.
- Payment of all payroll taxes in a timely manner via electronic deposit.
- Filing all quarterly and yearly statements electronically for you, including electronic copies for your files and paper W-2s and 1099s for your employees and contractors.
- Fixed Rate Payroll services based on the number of employees you have. No extra fees, no kidding!
We would love to chat with you as to how Sands Business Management can assist you with all your bookkeeping and payroll needs. Call or email today to schedule a consultation.
Retirement Planning
Retirement planning is critical in these uncertain times. Whether you are developing a retirement plan for yourself or choosing a retirement plan to offer to your employees, I can help you evaluate the available options. My focus is on helping you to make the choice that is most appropriate for your own financial situation. If you are choosing a retirement plan for your business, I will base our recommendations on the unique characteristics of your business and your employee population, as well as the legal and compliance issues related to each type of plan.
Tax Preparation & Planning
Effective tax preparation and planning can help you to minimize your future tax liability. I can help you proactively manage both your personal and your business tax issues, including understanding how upcoming business opportunities impact your tax status and vice versa. Not all tax planning opportunities are readily apparent. By having me on your team, you are more likely to benefit from those opportunities. I understand how the latest federal, state and local tax legislation and other developments affect you and your business and I am constantly identifying new ways to reduce federal, state or local tax liabilities.